A remote board meeting allows directors to attend meetings online, without having to travel or make a commute. This allows board members to work at home or from any location with an internet connection. This can reduce the costs of traditional commutes.
However, there are still some things to be aware of when conducting remote meetings. For instance, it’s crucial to prepare an agenda and assign tasks ahead of time so that each director is aware of what their roles are for the meeting. Additionally, it’s essential to ensure that the participants can connect without technical problems.
It’s also crucial to establish a protocol that specifies when attendees are allowed to speak during the meeting. This will help to prevent chaos by avoiding people talking over each one another or pursuing unrelated wanderings. For instance, you could request that attendees raise their hands to indicate that they’d like to speak, or use the „raise hand“ feature that is offered on some online meeting platforms. It is also advisable to schedule meetings away from typical meal times to avoid having people eat in camera.
Final note: You must have a system in place for recording minutes of meetings and dispersing the minutes to all board members following each meeting. This will ensure that any important discussion or opinion are left unnoticed and that all directors have access to the information they require to make decisions for your business.