Data room software must be see page capable of handling large amounts of documents. This is typically demonstrated in the number of tools offered by the provider, such as multilingual searches (about 16 languages) OCRs File previews, smart AI categories and translation of documents. A good provider should also offer a variety of viewing options which allows users to look at documents with or without their own formatting.

To ensure the security of confidential data, a good provider should use a maximum amount of encryption and security features. They should also provide a 24/7 multilingual helpline, and have dedicated customer service managers that can help with project startup and best practices implementation, as well as accelerated due-diligence processes.

Some providers, for example offer the ability to synchronize desktops with shared folders, FTP, and the virtual data room. This makes it simple to upload or download any file. Some providers use an automatic naming scheme that makes it easy to manage and locate files. The top vendors allow you to configure different access permissions for viewing print, secure and view download, and personalize watermarks that display a user name, IP address, and the date and time of document viewing.

A quality VDR will have NDAs that can be automatically applied to all users. This will stop unauthorised disclosure. It should also have an auditing system that allows users to look deeper and determine what was done (documents and users) as well as the time and date.